What is an expense policy?
From a travel expense management perspective, an expense policy is a set of rules and guidelines that define how business-related travel expenses are managed, submitted, and reimbursed. It ensures compliance with company standards and regulatory requirements, provides spending limits, and outlines procedures for reporting and approving expenses.
π Key Points:
Guidelines ποΈ : Specifies eligible expenses like travel, accommodation, and meals.
Limitsβ : Sets reimbursement caps and rates for various expenses.
Submission π : Details the process for expense report submission and required documentation.
Approval π : Describes the workflow for reviewing and approving expenses.
Compliance π : Ensures adherence to company policies and legal requirements.
Audit π§ : Establishes procedures for auditing and maintaining expense records.
Example:
A company may allow up to $150 per night for hotel stays and require expense reports to be submitted within 30 days, with receipts for expenses over $25.
Benefits:
Consistency: Uniform handling of expenses across the company.
Cost Control: Limits and monitors travel expenses.
Compliance: Meets legal and policy requirements.
Efficiency: Streamlines reporting and approval processes.
Transparency: Provides clear guidelines and accountability.

To learn more about or update your company's expense policy in the Mobilexpense app, contact your Companyβs Mobilexpense Administrator. π