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What is a mileage claim?

A mileage claim in travel expense management is a request for reimbursement by employees who use their personal vehicles for business travel. The claim is based on the distance traveled and a predefined reimbursement rate per mile or kilometer.

Key Points:

  1. Purpose: Compensates employees for business-related vehicle use.

  2. Rate Calculation: Based on a set rate per mile/kilometer, covering costs like fuel and maintenance.

  3. Documentation: Requires details such as travel dates, destinations, trip purposes, and total distance.

  4. Submission: Entered via expense reports, often using expense management software with GPS tracking.

  5. Approval: Reviewed by supervisors for compliance with company policies.

  6. Reimbursement: Paid out after approval based on the calculated mileage.


If an employee drives 100 miles at a $0.50/mile rate, they claim $50.

Mileage claims streamline reimbursement for business travel, ensuring accuracy and efficiency.

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If you would like to discover how to perform several of the tasks related to mileage, including how an expense report can be created, kindly check the articles below. Also, if you want to expand even more the knowledge in terms of compliant and legal mileage rates within your country, please check the Compliance Center as well:

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