What is a mileage claim?

🚗 A mileage claim in travel expense management is a request for reimbursement by employees who use their personal vehicles for business travel. The claim is based on the distance traveled and a predefined reimbursement rate per mile or kilometer.

🔑 Key Points:

1. Purpose💡: Compensates employees for business-related vehicle use.

2. Rate Calculation 🧩 : Based on a set rate per mile/kilometer, covering costs like fuel and maintenance.

3. Documentation ✍️ : Requires details such as travel dates, destinations, trip purposes, and total distance.

4. Submission 😎 : Entered via expense reports, often using expense management software with GPS tracking.

5. Approval👌 : Reviewed by supervisors for compliance with company policies.

6. Reimbursement 💰: Paid out after approval based on the calculated mileage.

Example:

If an employee drives 100 miles at a $0.50/mile rate, they claim $50.

Mileage claims streamline reimbursement for business travel, ensuring accuracy and efficiency.

For instructions on mileage tasks, including creating an expense report, see the articles below. For more on compliant and legal mileage rates in your country, visit the Compliance Center:

• How to create an mileage claim

• How to create an expense report

• How to approve an expense report

• Compliance Center

• Expense Report Compliance Made Global