What is a mileage claim?
π A mileage claim in travel expense management is a request for reimbursement by employees who use their personal vehicles for business travel. The claim is based on the distance traveled and a predefined reimbursement rate per mile or kilometer.
π Key Points:
Purposeπ‘: Compensates employees for business-related vehicle use.
Rate Calculation 𧩠: Based on a set rate per mile/kilometer, covering costs like fuel and maintenance.
Documentation βοΈ : Requires details such as travel dates, destinations, trip purposes, and total distance.
Submission π : Entered via expense reports, often using expense management software with GPS tracking.
Approvalπ : Reviewed by supervisors for compliance with company policies.
Reimbursement π°: Paid out after approval based on the calculated mileage.
Example:
If an employee drives 100 miles at a $0.50/mile rate, they claim $50.
Mileage claims streamline reimbursement for business travel, ensuring accuracy and efficiency.
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For instructions on mileage tasks, including creating an expense report, see the articles below. For more on compliant and legal mileage rates in your country, visit the Compliance Center: